Categories Office, Office 2010

Compress the size of a PowerPoint 2010 file

Capture d'écran - Menu Fichier, onglet Informations de PowerPoint 2010

Since PowerPoint 2010, you can integrate high-definition videos into your slideshows. Major inconvenience: the size of your files that explodes. Not very convenient for sending by email. That’s why Microsoft has incorporated a compression function within PowerPoint that reduces the weight of the file by up to 50 %.

Start by opening PowerPoint 2010, then open a large file containing HD videos and images (in this regard, you can read our tutorial to Insert HD video under PowerPoint 2010).

If you click on File, you can view the weight of your file in the right column, line Size (in our example 25 MB).

Capture d'écran - Menu Fichier, onglet Informations de PowerPoint 2010
Screenshot — File Menu, PowerPoint Information tab 2010

To reduce the size of the file, always in the File menu, the Information tab, click the Compress Media button, and opt for one of the 3 options offered:

  • Quality Presentation : gain space while preserving overall audio and video quality;
  • Internet quality : the quality is comparable to multimedia content broadcast on the Internet;
  • Lower Quality : use this option when space is limited, for example to send presentations by email.
Capture d'écran - Choix du niveau de compression des médias, PowerPoint 2010
Screenshot — Choice of Media Compression Level, PowerPoint 2010

Then wait a few minutes, while your computer compresses the different media:

Capture d'écran - Compression de votre PowerPoint en cours
Screenshot — Compression of your current PowerPoint

In our example, by choosing Quality Presentation (low compression), we managed to save more than 5 MB. By opting for Lower Quality, we saved 22 MB, a total weight of 3 MB instead of 25.

You can cancel the last compression via the button Compress media if needed.

An unknown option of PowerPoint 2010 but so convenient.



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