Categories NAS Synology

Using a NAS to replace Dropbox via Cloud Station


Capture d'écran - Fin de l'assistant Cloud Station

With Synology NAS and Cloud Station app, you can synchronise your data across all your computers and other devices to access it at any time or place on the planet. Cloud Station is just a dropbox-like with multiple To storage capacity.

Foreword

Cloud Station is a file sharing service that allows you to synchronise files between multiple computers and Synology DiskStation. All you have to do is install the Cloud Station application on each computer, and then allow the use of the same DSM user IDs to access the Cloud Station service.

Cloud Station can keep up to 32 versions of each synchronised file. This system is therefore particularly interesting for professional documents or individuals, in no case for multimedia data.

N.B. : NAS tutorials are reserved for advanced users or users who like to hack to learn from their mistakes.

Step 1 — Installation of the Cloud Station application

With the help of the Packet Center, search and install the Cloud Station application.

In fact, notice the appearance of a Cloud Station shortcut in the NAS menu. Click on the module to review the various configuration options available to us.

Cloud Station tab

This is where you need to tick Enable Cloud Station.

Similarly, we will configure the service QuickConnect. The latter will prevent you from entering an extension URL when connecting to the server.

For example, you can specify the name of your company so that the Cloud Station client can manage on its own.

To do this, click on QuickConnect Parameters then follow the instructions.

Capture d'écran - Paramètres QuickConnect
Screenshot — QuickConnect Settings

Privilege tab

This is where you can enable/disable the various Cloud Station user accounts. As you can create dozens of user accounts on your NAS, Cloud Station will store the data in the user folder related to the NAS.

Capture d'écran - Privilèges Cloud Station
Screenshot — Cloud Station Privileges

Share tab

With Cloud Station, you can access shared folders securely over your network. Actually, I've never tried, but I suppose this allows you to support file revisions for these shared folders — not to be confused with the folder dedicated to Cloud Station.

Customer list tab

Very convenient, this tab displays all customers — understand devices, running Cloud Station as well as the related username. Ideal to check if unwanted users are not present on the network!

Recycle Bin tab

Convenient to restore deleted files and browse the various saved versions.

Step 2 — Cloud Station Client Installation

Now that the NAS is Correctly configured, we need to install the Cloud Station client on the different PCs, Macs or other iPhones that will be able to access the data using an authorised user account.

Visit the site Synology Official to download the application for your NAS type and operating system. Once the executable is launched, the first screen looks like this screenshot:

Capture d'écran - Lancement de l'assistant d'installation Cloud Station
Screenshot — Launch of the Cloud Station Installation Wizard

Do so. Next then complete the fields:

  • Server address : the IP address — on the secure port 5001 preferably. Also works with the QuickConnect service;
  • Username : your user account name already created on the NAS server;
  • Password : the password corresponding to the user entered above;
Capture d'écran - Configuration des accès au NAS
Screenshot — Setting up NAS accesses

To validate, do Next. In case of error, the message in red in the capture will appear.

We now need to choose where the synchronised data will be stored on your hard drive.

Capture d'écran - Choix de l'emplacement de stockage Cloud Station
Screenshot — Choice of Cloud Station Storage Location

Once defined the computer name and the folder path, continue by clicking on Next.

Capture d'écran - Fin de l'assistant Cloud Station
Screenshot — Cloud Station Wizard End

The wizard congratulates you and informs you of the 2 methods available to access synchronised data. On Windows, you also have a shortcut in the explorer as well as in the notification area.

Then wait a few minutes to several hours to synchronise the data. The delay will obviously depend on your local connection as well as the total weight of the files to be recovered.

Having arrived on DSM 4.1, Cloud Station has truly replaced my Dropbox. It is with great impatience that I look forward to the next versions for even more practical features!

19 comments

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  • Thank you for this Aurélien tutorial. Using a NAS to store your data is still quite advantageous not only for security (if you lose your data on your hard drive, there is a backup) but in addition, there is a greater storage capacity unlike the Dropbox and Company.

  • damiendouani

    Hello, Synology restricts to two the number of synchroniseable folders via Cloud Station. But when you say two, does it mean that sub-files are possible? Or not? I couldn't find the info anywhere. If you could enlighten me before buying my Syno... Thank you!

  • Christine Blanchard

    Good morning

    I use dropbox today which allows me to manage competing access in the following way
    * if one of the users modifies an offline file
    * and at the same time the file is modified by another online user
    * when the mobile user reconnects and syncs, the dropbox warns me that there is a conflict and saves both files (the one modified online and the one changed offline)

    it is then for both users to “reconcile” their versions

    Can you tell me if the nas synology servers work the same?

    thank you in advance
    Christine

  • Ady

    Interesting question from Christine, if anyone to the answer is also interested in the precise features of the Cloud Station especially the possible backup conflicts

  • Abdell

    Good morning,

    I‘m a beginner and I’d like to know how to access cloud station remotely with idevice or even galaxy s4 or even some Pc because I can access it with dsfile but unable to connect with cloud station remotely.

    Thank you for your kindness to answer me

  • Fabien

    * We can synchronise more than 2 files.
    * Yes he manages conflicts
    * To access from the outside must open the ports in the firewall of the router

    Advice:
    Unchecked the restored option of the files once the connection has been restored to the settings.

  • Nesta

    Good morning to all.
    Thank you very much for this tutorial.
    I have a question: In Dropbox, it is possible by right-clicking on a folder contained in Dropbox, to share it with any user, by entering his email address. This one receives a notification, then accesses the files.
    Is it possible to do something similar with Cloud Station?
    Thank you in advance for your lights

  • Good morning,
    I may come to this site because I hear about cloud but I think it’s either me who doesn't know how to do it or it’s very poorly managed by synology. I'll explain it.
    I am a dropbox user currently but I think it would be better to manage your own cloud but it turns out that while setting up the NAS I realise that the synchronisation of the cloud DS takes space on the synchronised device. So I think it’s really useless to use this function if it’s to lose the data space twice and even better how can you sync more than 5 TB on a smarphone for example. Because for me the purpose of the cloud is to be able to easily access folders from any device and not to lose the data. Unlike dropbox you access from anywhere, as soon as you dropbox to install or via the web and even if you don't have data available via a smartphone or pc.
    If someone can contradict me, I'm taken.

    Very cordially to all.

  • Patrice

    Good morning!
    a little up on this post... I try in vain to use Cloud Station between my mobile and my nas 412+.. but the program is constantly blocked by AVAST antivirus!

    Does anyone have a solution to this problem?

  • Duhamel

    Hello, on the side also I have a problem. On my iPad I can't see all my data. I only have access to some of the data from my NAS. Since DS CLoud I see my shared folder but in it I see only 2 folders while there are several...
    Knowing that the data is synchronised on the iPad I doubt that it won‘t be able to put the 60 GB but so it’s super limited in DATA because I don’t have access to all my data.
    Do you have a solution?

  • HERY

    Good morning,

    DS Cloud seems perfect compared to Dropbox for the use I‘m looking for but I can’t connect to it via internet/3 g from my mobile.

    On the other hand, the connection is made perfectly in wifi on my local network. But once the connection is established, the files are visible but not accessible: by clicking on it, I fall on a blank page.

    I didn't look for the manip: in short, no 3G connection, and no access to files once connected in wifi.

    Thank you in advance for your help!